Phone & tablet · iOS & AndroidNative iOS and Android capture built for the rental lifecycle: move-in, periodic and move-out inspections with photos, dictation and side-by-side comparison - works offline all day.
Lettings & Property Management
Rental inspection software for property managers
The security deposit argument is won at move-in.
Every tenancy evidenced, every property on schedule: move-in, periodic and move-out inspections compared side by side against the original record and signed by tenants online, so deposit deductions rest on the record rather than on recollection. The dashboard keeps recurring inspections on time across every property you manage.
What the platform does for you
Move-in sets the baseline
The inspection records condition, cleanliness, meters and keys room by room - the record every later visit is judged against.
Re-inspect, side by side
Periodic visits and move-outs open against the original record, so you record what changed - original photo next to new capture.
Comparison reports
Before-and-after comparison reports built for security-deposit disputes: dated evidence, line by line.
Tenants in the loop
Share the report with tenants and owners: they review the PDF and its photos, comment clause by clause, agree and sign digitally.
Repairs & damage
Flag damage with photos and costs as you inspect, so the repair conversation starts from evidence.
360° room capture
Pair a Ricoh Theta and capture whole rooms in 360° - viewable in the report alongside standard photos.
Meters, keys and records
Readings, key handovers and supporting documents captured in the same visit, in the same record.
Evidence that keeps
Reports freeze on generation - a re-render is byte-identical - with originals kept tamper-evident for seven years.
How property managers and landlords work with Imfuna
The same sequence, from arriving on site to the issued report - and what each step takes off your desk.
01The baseline, set
Move-in
Room-by-room condition and cleanliness, meter readings, keys and photo evidence - the inspection that sets the baseline the whole tenancy is judged against.
- Condition, cleanliness, meters and keys, room by room
- Photos time-stamped against the item they evidence
- Tenants comment clause by clause and sign at the start
02Change caught early
Periodic visit
Quick periodic inspections compared side by side against the original record, so change is documented while it is still small.
- Visits open against the original move-in record
- Original photo next to new capture - change documented while it is small
- Recurring schedules keep every property's next visit on the calendar
03Side-by-side proof
Move-out
Before-and-after comparison reports for when a security-deposit deduction is challenged.
- Move-in against move-out, side by side, instantly
- Dated photos on every line - deductions rest on the record, not recollection
- Wear-and-tear judged against how the property actually stood
04Signed & tamper-evident
Agree and archive
Tenants and owners comment and sign electronically; reports are kept, tamper-evident, for seven years.
- Tenants review and sign in any browser - no app, no account
- Reports frozen on generation, kept tamper-evident for seven years
- Flag damage with photos and costs as you inspect
05Whole portfolio, one screen
Scale the portfolio from one place
Assign an inspection from the dashboard and a real booking lands in the inspector's diary. Next visit, assignee and days overdue stay visible per property - however many properties you manage.
- Next due, assignee and days overdue per property, on one screen
- Assign from the dashboard - a real booking lands in the inspector's diary
- Safety certificates and recurring checks still in date, at a glance
The tools for the job
Phone & tablet · iOS & Android
Web platform
Web platformEverything behind the field work: bookings and the team's diary, dictation returned as text, review and edit of everything captured, photo markup in the browser, and reports shared for tenant comment and signature - frozen on generation, with originals kept tamper-evident for seven years.
Web platformEvery property on one screen: what inspection is next due, who is assigned, how many days overdue, and which safety certificates and recurring checks are still in date. Assign from the dashboard and a real booking goes into the team's bookings calendar.
Portfolio dashboard
Web platformFor the repairs and damage side of the workload: every issue flagged at an inspection becomes a row in one grid across the whole portfolio - severity, remediation cost and status with a full activity history, charts by any dimension, and Excel export with the audit trail - each row deep-linked to its photo evidence.
Your workflow, end to end
Imfuna sits in the middle of the tools you already run - bookings in, evidence captured, findings pushed on to the systems that act on them.
Fixflo
Repairs & maintenance
Publish an inspection and its flagged findings land in Fixflo as maintenance issues - photos, notes and inspection context attached, linked to the property, ready to assign. It works both ways: fetch a property with an open Fixflo issue, inspect it, and push the evidence back.
The Depositary
End-of-tenancy & deposit automation
Publish the check-out in Imfuna and it flows into The Depositary’s tenancy conclusion - the report, meter readings and tenant-liability costs land against the deductions, from notice through to refund.
AgentOS
Lettings CRM
Connect AgentOS and your branches and properties import into Imfuna, ready to inspect. When the report is finished, it attaches back to the property’s record in AgentOS.
MRI Sales & Lettings
Estate & lettings agency software
Properties in MRI Sales & Lettings arrive in Imfuna ready to inspect - inventories, check-ins, check-outs and comparisons - and the completed report returns to the tenancy record.
Excel export, for everything else
Output all inspection data to MS Excel for use in other software - so even tools we don’t talk to natively can work from Imfuna data.
Imfuna provides us a detailed, real-time document that both we the agent and the tenant can feel confident in: it is thorough and outlines perfectly a property's inventory. Imfuna has certainly raised the agency standard for inventory detail which ultimately helps us avoid any disputes, as now everything is more clear and concise with no wriggle room!
- Side by side
- move-out compared against move-in, photo by photo
- Clause by clause
- tenant comment and digital signature on the record
- 7 years
- originals kept tamper-evident
- Joint
- one record manager, owner and tenant sign together
The record they rely on
Independent inspectors, national agencies and institutional landlords run their inspections on Imfuna.
Questions agents and landlords ask us
What makes a move-in inspection robust rather than vague?
Specific beats vague. 'Good condition' loses arguments; a dated photo with the mark described, agreed and signed by the tenant wins them. Imfuna structures the visit so every room carries condition, cleanliness, meters and keys with photos - and cleanliness at move-out is judged against the standard recorded at move-in.
How is normal wear and tear handled?
By evidence, not memory. Side-by-side comparison puts the move-in photo next to the move-out capture with dates attached, so wear-and-tear judgements are made against a dated record of how the property actually stood - and how long the tenancy ran.
Do tenants get a say in the inspection?
Yes - and that's what makes it hold. Tenants review the report and its photos, comment clause by clause and sign electronically at the start, while everyone can still look at the room. A record agreed then is very hard to argue with later.
Do tenants need an app or an account to review and sign?
No. Reports are shared through a secure online viewer: tenants open the link in any browser, review the report and its photos, comment where they disagree and sign - nothing to install, no account to create.
We issue our own inspection format. Can you build it as a template?
Yes, two ways. The template builder is part of the web platform on every plan, and adjusting our library templates is part of getting set up. Or have us do it: send the report you issue today and an Imfuna specialist rebuilds it end to end - the inspection template your team captures with, and the branded report layout your clients receive - with the first version typically within five working days and three versions included, as a one-off at $675. See the custom template build service.
How easy is it to get started?
Sign up and you are in a 30-day free trial with full access, no credit card required. Move-in, periodic and move-out structures are already in the library - open a template and start. And setup is not left to you: live online onboarding training for your whole team is included on every plan, with live chat inside the platform when a question comes up.
Is training included?
Yes, on every plan: live online onboarding training for your whole team, plus start-up videos and live chat inside the platform. And it is not a one-off - when someone joins the team mid-subscription, they can request the same onboarding at any time, so new starters never learn the system second-hand. On Enterprise, on-site training at your offices can be scoped into your quote.
Can we try it before committing to anything?
Yes. Every new account starts with a 30-day free trial with full access and no credit card required - so there is nothing to cancel if it is not for you. Run a real inspection during the trial and judge Imfuna on your own workflow, not a demo script. When you are ready, you choose a plan on your subscription page; and if the trial passed you by unused, support will look at an extension.
See Imfuna on your own properties
A live demo takes 30 minutes: we look at how you work today and show how it runs in Imfuna.
One useful email a month.
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