Lettings & Property Management
The deposit argument is won at move-in.
Every tenancy evidenced, every property on schedule: inventories, check-ins and check-outs compared side by side against the original record and signed by tenants online, so deposit deductions rest on the record rather than on recollection. The dashboard keeps recurring inspections and safety certificates on time across the portfolio.
The inventory records condition, cleanliness, meters and keys room by room - the record every later visit is judged against.
Mid-terms and check-outs open against the original inventory, so you record what changed - original photo next to new capture.
Before-and-after comparison reports, plus a dedicated arbitration format built for deposit-dispute adjudication.
Share the report with tenants and landlords: they review the PDF and its photos, comment clause by clause, agree and sign digitally.
Flag disrepair with photos and costs as you inspect; flagged issues push to Fixflo as work tickets, with notes and photos attached.
Pair a Ricoh Theta and capture whole rooms in 360° - viewable in the report alongside standard photos.
Readings, key handovers and certificates captured in the same visit, in the same record.
Reports freeze on generation - a re-render is byte-identical - with originals kept tamper-evident for seven years.
The same sequence, from arriving on site to the issued report - and what each step takes off your desk.
Room-by-room condition and cleanliness, meter readings, keys and photo evidence - the professional inventory that sets the baseline the whole tenancy is judged against.
Quick periodic visits compared side by side against the original inventory, so change is documented while it is still small.
Before-and-after comparison reports and a dedicated arbitration report format for when a deposit deduction is challenged.
Tenants and landlords comment and agree clause by clause; reports are digitally signed and kept, tamper-evident, for seven years. Flagged repairs push to Fixflo.
Assign an inspection from the compliance dashboard and a real booking lands in the clerk's diary. Next visit, assignee and days overdue stay visible per property - however many properties and clerks you add.
Templates & workflows
From the day the keys go out to the day they come back - a report format for every visit, each one comparable against the original inventory.
Every template is fully customisable - structure, wording, branding - and your reports carry your identity, not ours.
Phone & tablet · iOS & AndroidNative iOS and Android capture built for the rental lifecycle: inventories, incoming, periodic and outgoing inspections with photos, dictation and side-by-side comparison - works offline all day, load shedding included.
Everything behind the field work: bookings and the team's diary, dictation returned as text, review and edit of everything captured, photo markup in the browser, and reports shared for tenant comment and signature - frozen on generation, with originals kept tamper-evident for seven years.
Web platformEvery property on one screen: what inspection is next due, who is assigned, how many days overdue, and which safety certificates and recurring checks are still in date. Assign from the dashboard and a real booking goes into the team's bookings calendar.
For the repairs and disrepair side of the workload: every issue flagged at an inspection becomes a row in one grid across the whole portfolio - severity, remediation cost and status with a full activity history, charts by any dimension, and Excel export with the audit trail - each row deep-linked to its photo evidence.
Imfuna sits in the middle of the tools you already run - bookings in, evidence captured, findings pushed on to the systems that act on them.
Repairs & maintenance
Publish an inspection and its flagged findings land in Fixflo as maintenance issues - photos, notes and inspection context attached, linked to the property, ready to assign. It works both ways: fetch a property with an open Fixflo issue, inspect it, and push the evidence back.
End-of-tenancy & deposit automation
Publish the check-out in Imfuna and it flows into The Depositary’s tenancy conclusion - the report, meter readings and tenant-liability costs land against the deductions, from notice through to refund.
Lettings CRM
Connect AgentOS and your branches and properties import into Imfuna, ready to inspect. When the report is finished, it attaches back to the property’s record in AgentOS.
Estate & lettings agency software
Properties in MRI Sales & Lettings arrive in Imfuna ready to inspect - inventories, check-ins, check-outs and comparisons - and the completed report returns to the tenancy record.
Output all inspection data to MS Excel for use in other software - so even tools we don’t talk to natively can work from Imfuna data.
Imfuna provides us a detailed, real-time document that both we the agent and the tenant can feel confident in: it is thorough and outlines perfectly a property's inventory. Imfuna has certainly raised the agency standard for inventory detail which ultimately helps us avoid any disputes, as now everything is more clear and concise with no wriggle room!
A live demo takes 30 minutes: we look at how you work today and show how it runs in Imfuna.
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