Switching to Imfuna / Lettings & Property Management
Switch before the next outgoing inspection.
Moving inspection software mid-portfolio sounds disruptive. It is not: your old reports stay valid where they are, and the new record starts with the next inspection you book - incoming, interim or outgoing.
Why lettings teams move
Deposit disputes are won on evidence. What sends teams looking:
- Evenings spent typing up notes that could have been dictated on site
- Deposit deductions conceded because the evidence would not carry
- No side-by-side view of incoming against outgoing
- Capture that stalls the moment the power or the signal drops
- Pricing you can only learn by booking a demo
- An archive that exists only while the subscription does
No platform yet?
Still typing inspection reports in Word?
Many of the teams that join Imfuna are not leaving a rival platform - they are leaving a typed document, a WhatsApp thread of photos and a shared drive. Row by row:
Word and a camera roll
Imfuna
What the market charges now
Published monthly prices at three portfolio sizes. One major platform publishes its prices; the other asks you to book a demo.
| Imfuna Rent | Property Inspect | RedRabbit | |
|---|---|---|---|
| 100 properties | R695 · 3 users | R950 · 1 user | prices not published |
| 250 properties | R1,195 · 5 users | R1,950 · 5 users | prices not published |
| 500 properties | R1,695 · 10 users | R4,950 · 10 users | prices not published |
- Prices on the page, and a free trial without a card - no demo required to learn what you would pay.
- Branded reports, unlimited inspections and unlimited photos on every plan.
- Monthly billing, cancel anytime.
Prices exclude VAT, checked August 2026. Property Inspect figures are from its published South African price list at the closest tier. RedRabbit (by WeconnectU) does not publish pricing - you book a demo to learn what you would pay. Verify current prices with each provider.
What switching actually involves
Book a walkthrough
A working session run on your own workflow. Bring a recent report; we will show you how the same inspection runs in Imfuna - capture, dictation, output.
Set up your templates
Your report structure, wording and branding, set up with you. Incoming, interim, outgoing and comparison report types are already there.
Run your first inspection
Offline-first capture on iOS or Android: photos with GPS and time stamps - up to 1,500 per inspection - voice dictation, condition ratings and signatures on site. Load shedding does not interrupt any of it.
Retire the old tool
Download your reports and photos from the old account before you cancel it - then close it. Everything from here is captured once, frozen on generation, and kept for seven years.
Why customers stay
Four things you can verify up front:
Running since 2009
Fifteen years of continuous operation, through every hype cycle the industry has produced.
Built for work on site
Offline-first capture that keeps working in basements and voids with no signal, and dictation instead of typing - everything syncs when you are back in coverage.
99.9%+ uptime, every year
When the diary is full and the clock is running, the platform is up - above 99.9% in each of the last four years, measured internally.
Evidence kept for seven years
Reports freeze on generation and re-render byte-identical. Originals - GPS and time stamps included - are archived for seven years.
- 600,000+
- inspections carried out on Imfuna
- 60 million+
- photos captured
- 99.9%+
- platform uptime, measured year after year
- 7 years
- originals archived, stamps intact
Two things to test at your first outgoing inspection
Both are checkable on day one, on your own work.
Reinspection
Outgoing, next to incoming.
The original photo and the new capture, side by side - in the app while you inspect, and in comparison reports afterwards. Evidence built for deposit disputes, signed by both parties on site.
- Original and current condition in one frame
- Comparison report types built in
- Append-only issue history - nothing silently edited
The output
Your current report, next to ours.
Bring a recent outgoing report to a walkthrough and we run the same property in Imfuna. The comparison is concrete: the write-up happens on site, every photo is stamped and attached to the item it evidences, and the finished document freezes on generation.
- Write-up done on site, not at a desk afterwards
- Every photo GPS and time-stamped, attached to what it evidences
- The finished report freezes on generation - nothing silently edited
Product screenshot to come
Composite: a typed Word outgoing report beside the same inspection finished in Imfuna - same property, same day, two documents.
Rental Housing Act
Joint inspections, evidenced properly.
The Rental Housing Act expects landlord and tenant to inspect together, incoming and outgoing, and the deposit rides on what was recorded. Imfuna is built for exactly that ritual: both parties sign on the device, on site, and the record freezes.
- Dual in-app signatures at incoming and outgoing inspections
- Side-by-side comparison for damage-liability conversations
- Reports frozen on generation, originals archived for seven years
Offline-first
Load shedding is not a work stoppage.
Imfuna's capture is offline-first by architecture: download the inspection before you leave, work through the outage, and everything syncs when power and signal return. A full day with no connection is the normal case, not the exception.
- Full capture offline: photos, dictation, condition ratings, signatures
- Sync resumes automatically when the connection comes back
- No lost work when the schedule and the outage schedule collide
Hundreds of businesses run their inspections on Imfuna
Letting agents, inspectors and portfolio operators - in their own words.
Imfuna provides us a detailed, real-time document that both we the agent and the tenant can feel confident in: it is thorough and outlines perfectly a property's inventory. Imfuna has certainly raised the agency standard for inventory detail which ultimately helps us avoid any disputes, as now everything is more clear and concise with no wriggle room!
Imfuna is simply the best tool I have used in conducting my check-ins and check-outs. There is nothing simpler and more fun to use. The app comes loaded with many features which make inventories so effective and successful. I could not think of using anything else when it comes to conducting my inventories.
We get quite a few positive comments on how good the finished reports look, and from what we've seen from other software programmes, Imfuna's does look the best in our opinion. We're really happy using Imfuna, thanks for providing such a fantastic software!
The Imfuna software makes it easy for the clerks to perform the inventories, which speeds up the whole process for us to analyse the data and therefore distribute it to our students. I would definitely recommend Imfuna to other accommodation companies.
Imfuna is an impressive tool for recording inventory data through a choice of templates, then editing and creating reports. The team at Imfuna have been brilliant at guiding me through step by step. It’s great to be able to customise your reports to your own brand and have the tenants comment/sign electronically.
Inspections are one of the most daunting and tedious pieces of paperwork we have to do in our job, in my opinion at least. And for the FIRST TIME EVER, I’m actually enjoying doing them! I couldn’t wait to get stuck back into things today on the Imfuna program. Playing, changing and adding...
I couldn't do my job without Imfuna. The support throughout the team is brilliant!
Questions we get
What happens to the reports in our current system?
They stay valid - but not necessarily stored. Check your provider’s retention terms before you cancel: platforms commonly delete stored reports and photos within months of cancellation, and some charge for exports once the account is closed. Download the PDFs and your photos while the account is live; a downloaded report remains valid evidence. Imfuna does not import another system’s data; your record here starts with your first inspection, captured and frozen properly.
Can we switch mid-lease?
Yes. A lease whose incoming inspection ran on the old tool has its outgoing inspection there, or on Imfuna against the old report’s PDF. New leases start on Imfuna from day one, so the portfolio moves over one lease cycle without a hard cut-over date.
Do we have to rebuild our templates from scratch?
No. The library templates are ready to use, and adjusting them to your structure and wording is part of onboarding - or you can build your own in the app. If you would rather hand it over, share a sample of the report you issue today on the Custom Report Template Build page and a specialist rebuilds it in Imfuna, end to end. On Enterprise and custom agreements, speak with our team - the build is part of your individual quote.
Does it work through load shedding?
Yes - by architecture, not by workaround. Capture is offline-first: download the inspection before you leave, work through the outage, and everything syncs when power and signal return.
What does it cost?
Plans for lettings and property management are on the pricing page - in rand, excluding VAT, with a free trial.
See Imfuna on your own inspections.
Bring a recent outgoing report to a walkthrough and see how the same inspection runs in Imfuna - capture, dictation, and the finished document.